Intern: Project Administrator required urgently: APPLY HERE

Intern: Project Administrator required urgently: APPLY HERE

Background:

Wits Health Consortium (Pty) Limited (“WHC”) is a wholly-owned Company of the University of the Witwatersrand, Johannesburg (South Africa) under its Faculty of Health Sciences. WHC provides Faculty with a legal framework within which to operate the research and other activities necessary to support its academic objectives. In addition WHC offers a range of products and services to the Academics conducting these activities in order to assist with the management thereof.

Main purpose of the job

Reporting to the Portfolio Manager, the Project Administrator will provide project administration and financial management support to grant funded projects.
Location

APACE HSB (Parktown)
Key Pops – Blackwood Avenue (Parktown)
Key performance areas

Grant and Financial Management

Assist Syndicate/Division with preparing and revision of budgets as and when required or requested.
Assist, co-ordinate and compile all documents required for submission of new proposals and grant applications.
Assist with project setups on the WHC procure to pay system.
Capture accounting entries in relation to subawards as part of the month end processes.
Assist in the GL review and allocation of project expenditure to correct classification.
Assist with completion of contract approval forms.
Escalate any compliance queries to grant management.
Assist with administration of files to be audit ready.
Marking fixed assets to enable easy identification with assigned asset number as part of month end procedure.
Assist on annual basis with fixed assets verification undertaken by the division/WHC.
Sub Award Monitoring and Compliance

Maintaining up-to date database of sub award contractual agreements, modifications, and key correspondence,
Update schedule and track sub award programmatic reporting monthly,
Follow up to ensure financial reports and Invoices are received timeously and are compliant with the donor rules and regulations.
Conduct preliminary review of financial reports and supporting documentation.
Follow up on invoicing and payment of sub award invoices with operations coordinators and creditors team.
Schedule sub partner meetings, sending out monthly meeting reminders.
Compile and circulate sub-recipients meeting minutes and sign-off according to specific template standards as and when required.

Project Administration:

Support the compliance review of programme and other project documents to ensure effective administration of the project as and when required.
Maintain up-to-date MS Teams/MS OneDrive database of documents for project teams.
Follow up on narrative reports with Project Managers as stipulated on the relevant donor agreement.
Contribute to enhancement of collaboration with the project team at all stages in the project lifecycle
Organize and monitor schedules and see that deadlines are met.
Coordinate efforts within the team and with outside consultants efficiently.
Report updates verbally and in written form to line management.
Demonstrate commitment to project needs and confidentiality continuously.
Review and update project staff list and organograms monthly, and distribution to line managers for verification.
Complete any necessary administrative tasks, such as research and email.
Effective self-management and performance ownership

Take ownership and accountability for tasks and demonstrate effective self-management.
Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained.
Maintain a positive attitude and respond openly to feedback.
Take ownership for driving own career by participating in on-going training and development activities.

Required minimum education and training

B.Com / B.Admin Degree or related 3-year National Diploma, or Project Management qualification.

Required minimum work experience

1 Year of Project Administration/Management experience.
Desirable additional education, work experience and personal abilities

Experience working in a donor funded organization or NGO will be advantageous.
Knowledge of Microsoft Word and Excel.
Must have a compatible personality able to deal with donors and staff at all levels. Self-motivated, able to work independently and work as part of a multidisciplinary team. The environment may at times be busy and need excellent time management skills and attention to detail.

Demands of the job

Highly organized and responsive individual with the ability to work in a high-pressured environment in which year-round donor specific reporting and audits are conducted.
Should be able to work effectively in a virtual environment and spend long hours sitting and using computer.
Communications and relationships

Excellent communication skills (both written and oral) and the ability to establish and maintain effective working relationships with other staff, managers, auditors and donors.

TO APPLY

Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV – Please Apply Online
Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
The closing date for all applications is 29 July 2020.
Wits Health Consortium will only respond to shortlisted candidates.
Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note that AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.

AJ Personnel does not have any salary or other information regarding the position. Apply Now

Source: ijobs